Executive Assistant
Industry: Law Firm
Salary: $100 - 120K
Plus: Paid OT & Bonus & Fully Paid for Benefits
Location: Hybrid - 2-3 Days in Office, NYC - Midtown
Boutique Law Firm is seeking an Executive Assistant to support the Founding Partner of the firm in New York City. Great work/life balance – hybrid schedule, 2-3 days in office, hours are 8:30-5.
Responsibilities
- Manage ever-changing professional/personal calendars
- Coordinate conference room calendar for internal/external meetings
- Enter visitors in building security system
- Professional/personal travel
- Ad-hoc personal work including booking appointments
- Lunch/dinner reservations and ordering items as needed
- EA will answer incoming calls for potential new clients
- Conduct new client intake and conflict checks
- Draft retainer agreements
- Send out payment instructions and update client files
- Sit in on meetings, take and summarize notes
- Create and edit correspondence, presentations and other documents
- Serve as back up support for operations team and front desk
- Hybrid schedule, 2-3 days in office, hours are 8:30-5
Qualifications
- Bachelor’s Degree required
- 5+ years of EA support experience supporting C-level executives
- Legal, professional services or finance industry experience
- Possess excellent verbal and written communications skills
- Strong organizational skills
- Ability to multitask in a fast-paced environment
- Ability to handle confidential information with discretion
- Be able to problem solve and have strong decision making skills
- Strong software skills including Microsoft Office Suite
